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DataDot SaaS RF Solution


Mobile Barcode Scanning & Printing SaaS Solution

 incorporating DataDot Technology

Link your Serial Number to DataDots


written by

Barcode Datalink Pty Ltd

using technology from

Motorola mobile computers  ScanTrack Systems online database and web based software solution  Zebra barcode label printers DataDots



Who this SaaS solution will help

If you are looking to add DataDots to your products (lcd tv's, Blue-ray players, guitars, anything of a significant value) and need a way to link:

  • product code and description
  • serial number
  • DataDot PIN code
  • Operator
  • Date & Time

...then our solution will help you do this.

The reason you are applying DataDots to your serial numbered product is to:

  • add a point of difference
  • enter new markets
  • partner with retail chains to increase sales
  • provide an additional benefit to your customers against theft


For each product you are going to ship out you need to apply DataDot’s. 

Part of this process is to attach barcode stickers to the registration card and to record which DataDot PIN code is assigned to each product serial number.

The data collected needs to stored in a database and available for your customer registration website to query.

What we are starting with

You have your product:

  • Part number
  • Barcode
  • Description


In this example, we have a company adding DataDots to their tools.

B20540     Impulse Framemaster

B20574     Impulse 250S Bradder

The tools come on pallets and the current outer sleeve packaging has the following variety of barcoded labels on them:

Code 39 barcode of the serial number


This label shows an EAN-13 retail barcode (top) and a Code 39 serial number barcode (below)


Suggested work flow and process in detail

In this example we are assuming that a new work area has been setup for the operator to process the product. The first pallet of product that the operator is going to process has 36 tools.

They have been given a bag containing the first 36 DataDot Pin numbers.

1. Pallet of product is brought to new work area


2. Operator takes one product from the pallet

3. The product has the following label on the outer sleeve

4. Using the barcode scanner, the operator scans the EAN-13 barcode first

If found in the database, the part number and description are shown on the screen.

If the barcode is not found, he can’t continue until he scans a valid part number or barcode.

5. Next, the operator is prompted to scan the tool’s serial number.


The serial number is checked that it hasn’t been scanned into the database. If it has been he should put the product aside for a manager to investigate.

6. Since it should not have been scanned previously, the operator is now prompted to scan in the DataDot barcode.


The DataDot number will be checked that it has not been scanned into the database. Being a new batch of stickers from DataDot it should be available.

The following data will be saved to the online database instantly, or you can prompt the operator to confirm the details and if they press ‘Yes’ to save it will be saved. ‘No’ and they can start over.

Save will write a new record to the database:

·         UserID                                                  1

·         Part Number                                          B20540

·         Description                                            Impulse Framemaster

·         DataDot Pin Code                                   DD-AU-09B123

·         Date/Time Stamp                                   18/03/10 08:15:23

7. Two new tool serial number labels will now print out on a Zebra label printer


8. The operator will now repackage the product. (Placing the barcode scanner down until he needs to process the next product)

9. On the registration card the operator has to:

i) has to place the DataDot barcode sticker

ii) apply one of the two new tool serial number barcodes

Done correctly it should look like:

Continuing on: 

9. Insert this completed registration card into the carry case.

10. Reseal the carry case with a safety seal.

11. Get a new branded outer sleeve.

12. Apply the second tool serial number to the new sleeve.

13. Place completed product onto a new pallet.

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