Our own software · two products

One counts the stock. The other knows where it is.

Stocktakes Online is the count — scan the bin, scan the part, key the quantity, once or twice a year. ScanTrack Systems is every day in between: goods in, putaway, moves between bins, picking and goods out, each one a scan.

Both run on the Zebra Android scanners on this site, both are hosted in Sydney, and both are written by the people who sell you the scanner and fix it when it breaks. One of them you can buy this afternoon. The other is being built, and this page says so wherever it matters.

Stocktakes Online website → ScanTrack Systems website →

Which is which

Two products, and they do not overlap.

One is finished and sold today. The other has been run on our own stock for months and is not released. Both sentences stay on this page until the second one stops being true.

Live — buy or hire today

Stocktakes Online

Stocktaking, and nothing else. Scan a bin, scan a part, key a quantity, and it is on the portal before the operator has turned around — no spreadsheets to merge at the end of the day.

Sold per stocktake, because most businesses count once or twice and should not pay for the other eleven months. It runs on Zebra Android scanners you already own, or on six of ours on hire.

What it is, on this site — buying, hiring, and what has to be on the racking before anybody counts.

Go to the Stocktakes Online website →

In build — not released

ScanTrack Systems

The rest of the warehouse. Goods in, putaway, movements, picking, goods out and sales — seven movements on the scanner menu, and two lookups that work whether or not anything is being counted.

It will be sold as a monthly subscription, hosted and managed by us in Sydney. It runs today on one test company and one scanner, and pricing is not published because it is not released. Its own site says which parts work, page by page.

The name is older than that — ScanTrack was first sold in 2008 and two businesses still run the original.

Go to the ScanTrack Systems website →

The difference, in one picture

The menu the operator sees.

This is the whole comparison, and it takes about four seconds. One app opens on three buttons because it has one job. The other opens on nine because the warehouse has nine.

The Stocktakes Online main menu on a Zebra Android scanner: Stocktake, Check Products, Check Locations, Settings and Exit. — **Stocktakes Online, on a scanner today.** Stocktake, and two lookups. An operator who has been shown this once does not need showing again, which matters when the people counting on Saturday were hired on Thursday.

The ScanTrack Systems main menu as designed: Goods In, Putaway, Goods In and Putaway, Movements, Goods Out, Sales, Goods Out and Sale, Check Products and Check Locations, numbered one to nine. — **ScanTrack Systems, as designed.** Drawn at the MC3400's real screen and not yet shipping — the app it belongs to is the one that is still being built. Every button carries its keypad number, so a gloved thumb presses 5 rather than hunting for a word.

Two of those nine buttons are the same two. Check Products and Check Locations are worded identically in both apps on purpose, so somebody who has counted with one already knows half the other. There is no Stocktake button on the ScanTrack menu at all — when a count is running at that site, signing in takes the operator straight to it, which is how the original ScanTrack did it. A button nobody presses for eleven months is a button in the way.

What each one does

In point form, without the adjectives.

Stocktakes Online · working now

Counting, done properly

Stocktake — scan the bin, scan the part, key the quantity
Check Products and Check Locations — lookups that work while the count is running
Nothing is stored on the scanner, so one that is dropped, flattened or walked off with costs you a scanner and not a morning's counting
Live on the portal while the count is still happening — which is what makes a recount possible the same day rather than the next one
Unlimited operators, and sites cost nothing
Reports and variances you can read before you commit anything
Any Zebra Android device on 5.1 or newer, including ones you already own — there is a two-minute test that does not involve us
Hosted in Sydney, and there is a live demo with no sign-up

What it does not do: receiving, putaway or picking. That is the other column, and we are not going to imply otherwise to win a job it cannot do.

ScanTrack Systems · built, not released

Where everything is, every day

Goods In, Putaway, and both in one pass for a site with no goods in area
Movements — bin to bin, with an emptied shelf sending the operator straight back to the From field
Goods Out, Sales, and both as one movement when the pick and the sale are the same event
Check Products and Check Locations — the same two words as Stocktakes Online, deliberately
The movement log owns the quantity: stock on hand is the movements added up, every time you ask, so no total can disagree with the history behind it
A mistake is undone rather than deleted — the rows stay, marked withdrawn, so anybody can see a figure was taken back and when
Serial numbers, and batches with dates
Receiving checked against a MYOB purchase order read in as a file
Bin and part labels printed from the scanner
Stock valued at cost and at retail, by location

Where it is up to: all of that is built and in use on our own stock. It is not released — one test company, one scanner, the screens are still changing, and the way in from the website to an account of your own is the next thing being written.

How each one is paid for

Once a year, or every month.

Two different shapes, because they are two different jobs. Paying a subscription for eleven months in which nobody counts anything is the thing Stocktakes Online exists to avoid.

Stocktakes Online — you pay for the count

One licence per scanner counting at once, for that count — ours or your own. Operators are unlimited and sites cost nothing, so the only number that decides the price is the one that decides how fast the count goes. The rate steps down at five, ten and twenty licences, and where a step would have cost you more, the step pays for itself. The figures in full →

ScanTrack Systems — a monthly subscription, when it is ready

Metered on the same number: scanners signed in at once. Portal users at every role, as many part numbers and bin locations as you have, as many warehouses as you run and as many movements a month as the work takes — none of those is counted and none is charged for, because counting them would mean somebody in your office deciding not to look something up. No setup fee, and support is not a plan tier. Pricing is not published yet, for the honest reason that it is not released yet.

And one of them includes the other

A ScanTrack subscription comes with Stocktakes Online, for as many counts as you run rather than per counting event. So if you end up needing both, you are buying one of them — and if you only ever need the count, you never pay the subscription.

Which one you need is usually obvious in a sentence. If the stock sits still and you count it once or twice a year, that is Stocktakes Online and you can have it this week. If you need to know what is in which bin on a Tuesday afternoon, that is ScanTrack, and the conversation is worth having now rather than when it ships — what gets built next is decided by the people asking.

When neither one is the answer

Sometimes the job is smaller than a system.

Two products do not cover every warehouse, and the honest answer to some of what we get asked is a single screen that does one thing.

In service

Part & Qty Check

Our first custom app, and it is about as small as software gets. An operator scans the part number off the pick slip, says how many they are picking, then scans each item off the shelf. The scanner confirms every one and writes a file saying what was checked, by whom and when.

No server, no network, nothing to integrate. It replaces a tick on a sheet of paper, which proves only that somebody held a pen — and the wrong part is otherwise found by the customer rather than on the dock. How it works →

One at a time

Simple custom apps

Live to your database where the wireless reaches, or batch where it does not. Built on the Zebra Android hardware we already supply and support, which is the part that usually decides whether a custom app survives its second year.

The first conversation is not about what to build — it is about whether to build anything. About four times in five the job is already done by something that exists, and saying so costs us a sale and saves you a year. Read that first →

Not sure which one?

Describe the warehouse and what goes wrong in it. Whether that ends in our software, somebody else's, or a recommendation to keep doing what you are doing, the first conversation costs nothing and usually saves an argument later.

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